Hello friends!
This has happened to me many times and it must have happened to you that whenever I have to go to the market to get some household goods, then we go to the market to get the goods and after returning with the goods, I remember something "oh no, I forgot to take that" and I have to go to the market again to get that stuff and again I don't have to go to the market so I make a list of goods.
If we have ever made such a list so that we can remember any things, then it is a clear indication that yes our brain is not good at remembering many things.
For example, if many programs in a computer will open one after the other and keep running using memory, then the performance of the computer will start slowing and in such a way that the same thing was repeated, then there would have been a possibility of a computer crash. In the same way, different things, ideas, and things keep coming in our mind like those programs which we cannot finish, due to any reason, it keeps accumulating in our mind one by one, then we feel that we are doing things Forget but it is not so that because our subconscious brain is very amazing, which keeps things in store for years and when the time comes, it suddenly reminds us of something which is also a good thing.
But the worse thing is that when so many things are stored without processing in our mind, then it increases our stress level, our performance starts to slow down like we start being lazy, doodle and unproductive which becomes a big issue for us which does not let us succeed. To avoid this issue we don't have to make our mind like a computer which can ever crash but rather we have to make our mind like calm water which can handle any situation without changing anything.
For example - if we throw a small stone in the pond, a little water will bounce, then in a while, the water will cool back but if we throw a big stone, more water will bounce, then after a while, the water will cool down.
Mean, as much input as output and just then all normal. This amazing quality of water, we should also learn for our brain means what normally happens, we have a lot of work, ideas coming up throughout the day, some small ones which we pay more or less than we need while we should produce as much as we need to learn mind like water quality, there is a 5 type system called GTD.
GTD (Getting Things Done) - There are 5 steps of GTD -
1. Capture
2. Process (Clarify)
3. Organize
4. Review
5. Engage
1. Capture - First of all, write the work, ideas, whatever comes to our mind immediately, transfer it from your mind, and store it in external memory so that our brain becomes empty and our stress does not increase and we can perform well. We can work without distractions, which will also increase our productivity. External memory can be anything like a notebook, a note app on the phone, a journal, etc. And we do not have to think that the idea is good or bad because by removing the bad ideas we will make a place to bring good.
2. Process (Clarify) - Now it is very important that we clarify the work of our created list because as long as nothing is clarified, then it will remain in our mind and there is no benefit in making our list.
To follow this step we have to do things according to a flow diagram.
First of all, we will take the first work of the list and analyze what exactly that means, what should be its outcome, then we will see if that thing is actionable, I can finish this work by taking action or else if not I can divide into 3 parts -
1. Either it will go to the trash
2. Either it will go on the list of someday
3. Either that will go in reference.
And if that work is actionable, then we can finish that work for 5 minutes, if yes then we have to finish that work at the same time and if not then we can divide that work into two sections -
1. delegate it
2. defer it
With this, we will be clear about everything.
3. Organize - We will organize all the things and put them in a separate list. like -
1. If the work is not actionable and is not necessary at all, then we will delete it from our mind because thinking about it again will waste of time.
2. We will put the work which is necessary not now on the list of any day
3. If there is an idea or information that is not needed but may be needed in the future, then we will make it a reference folder and put it in it.
Now we can organize the work which is actionable and put it in 4 places -
1. Project list - in which work has to be done by itself and the work is very long
2. Delegate (waiting) list - in which work has to be done by someone
3. Calendar list - the work that we have to do on a particular day or time
4. Next action list - The task to be completed as soon as possible
4. Review - We should review this capture, process, organize list once a week so that we know what we have to add to our list and what to delete.
5. Engage - To complete the listed work, to do the same work first which is most important. Many of us do many of these things inadvertently, but we have to make it an important habit because it is very important for us, which will help us to overcome our illusion.
You can read this book to know more -
Click here if you want to read it in Hindi:-
Thank you!
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